Executive Director, Budget and Resource Management (Administrator III), University Budget Office

California State University, San Bernardino

Job no: 552041
Work type: Management (MPP)
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|MPP,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Under the direction of the Associate Vice President for Finance and Administrative Services, the Executive Director of Budget and Resource Management ensures sustainable financial resources to advance CSUSB's mission. The role oversees campus-wide budget planning, development, and administration, including revenue projection, fund allocation, expenditure oversight, position management, and cost recovery. The Executive Director analyzes complex budget policies, promotes fiscal integrity, and collaborates with campus leaders and Fiscal Officers to guide long-term financial planning. The position also manages University Central Funds and Reserves, oversees enterprise and auxiliary budgets, and represents CSUSB in systemwide budget matters with the CSU Chancellor's Office, State Controller's Office, the Budget Officers' Association, and the University Budget Advisory Committee.

Job Summary:

Under the direction of the Associate Vice President for Finance and Administrative Services, the Executive Director of Budget and Resource Management ensures sustainable financial resources to advance CSUSB's mission. The role oversees campus-wide budget planning, development, and administration, including revenue projection, fund allocation, expenditure oversight, position management, and cost recovery. The Executive Director analyzes complex budget policies, promotes fiscal integrity, and collaborates with campus leaders and Fiscal Officers to guide long-term financial planning. The position also manages University Central Funds and Reserves, oversees enterprise and auxiliary budgets, and represents CSUSB in systemwide budget matters with the CSU Chancellor's Office, State Controller's Office, the Budget Officers' Association, and the University Budget Advisory Committee.

Duties and Responsibilities:

• Provide strategic oversight of budget planning, development, and administration of University funds, including tuition, revenue projections, and enterprise services.
• Lead formulation, presentation, and reporting of the campus budget and expenditures, including preparation of financial forecasts, reconciliations, and historical studies to support decision-making.
• Monitor and interpret CSU budget information, legislative activities, and correspondence from the Chancellor's Office; serve as primary liaison with the CSU Chancellor's Office and State Controller's Office.
• Develop and implement strategies to present complex budget data effectively and improve efficiency and effectiveness of financial operations.
• Evaluate and recommend changes to budget policies and procedures to ensure compliance with federal, state, and university statutes and policies.
• Oversee budgets for all University funds, centrally monitored accounts, and chargeback processes; ensure adherence to state and CSU guidelines.
• Develop processes to document and track methodologies for chargebacks, cost recovery, and other budget-related activities; prepare reports for administrative review and approval.
• Supervise and provide professional development for Budget & Resource Management staff, including hiring, training, goal setting, and performance evaluations.
• Provide training, guidance, and support to campus divisions, colleges, and the broader campus community on budget processes and reporting.
• Manage monthly Labor Cost Distribution, position management, budget amendments, and the legal closing process in collaboration with Accounting Services.
• Facilitate internal audits, establish consistent financial controls, and ensure fiscal and administrative integrity while fostering strong internal and external relationships.
• Prepare and submit required budget documents and reports to the CSU Chancellor's Office, State Controller's Office, and other agencies, including FIRMS submissions.
• Collect, analyze, and submit budget plans for campus enterprise units; provide periodic and ad hoc management reports for administrative review.
• Serve as the campus subject matter expert on budget matters and provide consultation to campus leadership on short- and long-term initiatives.
• Establish budget standards, review entries for accuracy and compliance, and resolve discrepancies related to chartfields and other reporting requirements.
• Serve as staff to the University Budget Advisory Committee (UBAC) and participate in committee activities.
• Perform special projects and other duties as assigned to support campus leadership and strategic initiatives.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree in business, Management or closely related field and four (4) to five (5) years of progressively responsible budgeting and financial analysis experience. Demonstrated leadership experience.

Required Qualifications:

• Proficient in analyzing and interpreting complex budget and financial data.
• Advanced Excel skills for modeling, reporting, and data analysis.
• Skilled in developing and recommending budget processes, forecasting revenues and expenditures, and allocating resources.
• Strong analytical, qualitative, communication, interpersonal, and management skills.
• Experienced in budget forecasting, financial modeling, and planning for facilities, new programs, and auxiliary/self-funded operations.
• Ability to build and sustain productive, collaborative relationships with administrators, staff, faculty, and students.
• Capable of working independently, taking initiative, and contributing in team-oriented environments.
• Effective at communicating financial policies and information clearly to audiences with varying levels of expertise.

Preferred Qualifications:

• Experience in a higher education institution preferred.
• Advanced degree in a business, higher education administration, public administration, or related field preferred.

Compensation and Benefits:

Anticipated Hiring Range: $12,500 - $14,495 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Exempt/At-Will

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This is a full-time management (MPP) position. MPP employees serve at the will of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a 'designated position' in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ('Form 700') within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.

First considerations will be given to candidates who apply by October 25, 2025 will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://apptrkr.com/get_redirect.php?id=6597508&targetURL=This is a full-time management (MPP) position. MPP employees serve at the will of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a 'designated position' in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ('Form 700') within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.

First considerations will be given to candidates who apply by October 25, 2025 will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act


Applications close:

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