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Job Overview The General Accounting Office (GAO), in the University's Office of the CFO (OCFO), is responsible for the integrity of the University's financial records and systems. GAO ensures that the transactions entered into the University's General Ledger adhere to both the Generally Accepted Accounting Principles (GAAP) and the accounting policies of the University. The General Accounting Office promotes the efficient use and stewardship of University resources in compliance with laws, regulations, and reporting requirements, utilizing their technical, financial, and analytical expertise in accounting knowledge.
Reporting to the Manager of Campus Accounting, the Staff Accountant assists with the effective and efficient review and monitoring of all expense reports and general ledger transactions for the University Service Cluster. This position works under tight deadlines and a multitude of accounting activities, including expense report review, general ledger review, month-end close activities and special projects. Specific duties include but are not limited to the following:
Reviewing and correcting unit's expense reports and supporting documentation for account coding and compliance with the University's expense policy and communicating exceptions to the expense preparer.
Monitoring expense reports in progress and helping to ensure that expense reports are approved/paid on time. Escalating issues to the Senior Accountant / Accounting Manager as needed.
Accurately track approved employee advances to ensure adherence to University policies and procedures and prevent double reimbursement of expenditures...
Suggests process improvements related to the expense report business process and train faculty / staff in expense report preparation.
Assisting with financial reporting, compliance with internal accounting controls, and verification of the account activity and account balance every month for the assigned cluster. Ensuring that general ledger accounts as assigned are fully reconciled on a monthly or quarterly basis and preparing adjusting journal entries where required.
Preparing support and documentation for monthly closing entries.
Participates in user acceptance training for Workday financial system updates.
Completes chart of accounting updates for new revenue and spend categories and new donor contributions.
This position requires expert accounting skills and judgment. The position must develop an atmosphere of teamwork with School faculty, staff, other departments, and OCFO leadership. Additionally, the role will demonstrate excellent customer service to assigned schools and admin units. This position provides a growth path to Senior Accountant.
Work Interactions The Staff Accountant works closely with School faculty and staff to ensure that pertinent data is accurately captured on expense reports and in the accounting system and relevant internal control policies and guidelines are adhered to. Specific work interactions include but are not limited to the following:
Supporting unit area faculty and administrators, providing guidance and resolution on expense reporting issues and appropriate use of account categories and work tags.
Coordinating with the unit's financial management administrator(s)
Coordinating with the unit's Procurement Analyst as needed.
Participating in campus- and university-wide financial meetings, task forces, and working groups as assigned.
Attending and participating in mandatory and recommended training and development opportunities
Supporting in other areas as assigned, including providing back-up to other accountants as needed.
Requirements and Qualifications
Bachelor's Degree in Accounting
2-3 years progressive experience in financial accounting and reporting
Ability to understand the University's cost center hierarchy, chart of accounts, and budgeted accounts to allocate expenses
Strong Excel and general data analysis skills required (analyzing instances to identify errors, challenges, etc. and areas for process improvements), including ability to initiate, review, track, and monitor financial transactions/requests through to completion
Ability to run and utilize financial system reports for financial management purposes
Professional demeanor, communications, and ability to provide exceptional customer service
Excellent analytical, written, and verbal communication skills, including the ability to triage and escalate complex issues to team lead, supervisor, or appropriate School contacts
Great attention to detail
Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments
Service oriented, professional demeanor and a team orientation is required; i.e. avoiding that's not my job
Ability to think outside the box and solve problems creatively
Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines
Current Georgetown Employees:
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Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.