Location: Bowling Green, KY Category: Staff Posted On: Thu Nov 9 2023 Job Description:
This position performs a variety of budgetary duties that requires a high-level degree of initiative, accuracy, judgment, and knowledge as necessary to support the Dean of University Libraries. The primary purpose of this position is to coordinate all aspects of budget management including tracking all indices within the libraries and doing end-of-year reconciliation and balancing. This position works with department-level budget personnel. This position also monitors all personnel actions in the Libraries including EPAFs, Interview Exchange requisitions, and staffing plans.
Primary Duties and Responsibilities
The following duties are customary for this position but are not to be constructed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs.
Tracks and monitors expenditures for Libraries and works with the Office of the Provost on budget development
Coordinates personnel process to include initiating personnel actions through Interview Exchange, prepares Electronic Personnel Action Forms (EPAF's), and maintains personnel files
Prepares financial documents, forms and initiates TopShop requisitions
Manages procurement card activity and ensures appropriate expense reconciliation
Assists the Dean with specific assignments and special projects
Provides exemplary customer service to all internal and external constituents
Prepares drafts and proofreads correspondences to include email and other documents as required by the Dean utilizing word processing, database management, and spreadsheets
Takes minutes for various meetings and maintains files
Assists with reconciliation of weekly budgetary reports and ordering of supplies as needed
Assists individuals throughout the Libraries as needed
Knowledge and Skills Considered Essential for Success
General working knowledge of accounting and good mathematical skills
Ability to establish priorities and work independently
Organized and detail oriented with the capacity to work in a busy environment with frequent interruptions
Excellent written, verbal, and interpersonal communication skills, customer service skills, problem solving and decision making skills
Ability to work in a team environment and interact professionally with a wide spectrum of individuals to include faculty, staff, administration, and vendors
At least one year of accounting/bookkeeping/finance and/or budget coordination
Hourly Range: $20.51 - $21.54
Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.
Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.
Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at email@example.com or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.
Western Kentucky University (WKU) prepares students of all backgrounds to be productive, engaged, and socially responsible citizen-leaders of a global society. The University provides research, service and lifelong learning opportunities for its students, faculty, and other constituents. WKU enriches the quality of life for those within its reach.