This position is a Senior Accountant in the Finance Office. The primary function is to work in conjunction with Finance Office staff and others in the College to ensure that activities having financial implications are properly reflected in the accounting system so that management and the Board of Trustees may use this information as a basis for sound decision making, and to satisfy the reporting requirements of local, state and federal agencies. This requires knowledge of accounting principles and proper internal controls. It also involves ongoing communication with various internal and external individuals, departments and entities.
The incumbent in this position will be responsible for a variety of general accounting duties. Responsible for the financial accounting of various grants received by the College, including Perkins, Criminal Justice, MICUP, TRIO, Motorcycle Training and other various Federal, State and Local grants. This involves ongoing communication with the grant program managers and the College's Grant Office. The Senior Accountant will prepare required grant financial reports and analyze grant activity for compliance with budgets and applicable federal, state and/or other agency regulations. This position prepares the Federal Expenditures work-paper which serves as the basis for the Office of Management & Budget Uniform Guidance Report and will perform the majority of accounting duties for the College's grants. The Senior Accountant will oversee the College's Cashiering function and ensure that proper controls are maintained. This position will take the lead on periodic projects relative to the Cashiering function, such as required updates to credit card terminals or updates to the College's online payment system. The position requires a thorough understanding of the College's Student Receivable accounts. This position will monitor daily bank activity, audit bank deposits prepared by the Cashiers, perform timely reviews of monthly Bank reconciliations prepared by various Finance Office staff and assist these individuals with reconciliation issues that may arise. The position is also responsible for tracking weekly cash flows and providing this information to the Assistant Controller or Controller. This position will monitor credit card and bank fees and will be responsible for annual PCIDSS (Payment Card Industry Data Security Standard) compliance reporting and will maintain currency with respect to changes in credit card regulations. The Senior Accountant processes various online vendor payments and prepares the associated journal entries. This position is responsible for preparing the annual property tax receipt reconciliation workpapers for the annual audit and budget from information collected from the county treasurers. The position is responsible for daily, monthly and annual accounting for the College's investment portfolio. This includes monthly reconciliation of investment statements to the College's general ledger, and preparation of cash and investment audit workpapers and financial statement disclosures. The Senior Accountant prepares of a variety of additional workpapers for the College's annual audit, and prepares various accounting analyses for department management. The position requires strong computer skills, including advanced skills in the use of Excel and database software, applicable Colleague modules and SSRS reporting.
ESSENTIALDUTIESANDRESPONSIBILITIESINCLUDEBUTARENOTLIMITED TO THEFOLLOWING:
Oversee the College Cashiering functions including daily supervision of Cashiering staff and operations, ensuring that appropriate cash controls and procedures are developed and maintained. Responsible for ensuring appropriate professional development and training is received by staff. Perform internal audit procedures of cash deposits prior to delivery to bank. Keep staff up to date on changes in policies and procedures that impacts service to students in this area, such as changes related to payment deadline. This position will take the lead on periodic projects relative to the Cashiering function, such as required updates to credit card terminals or updates to the College's online payment system. Must maintain a thorough understanding of the functionality of the Colleague Student Receivables and Cash Receipts modules. Responsible for maintaining currency related to credit card merchant regulations and responsible for annual PCIDSS (Payment Card Industry Data Security Standard) compliance reporting. Works with the Assistant Controller to institute changes to Cashiering and credit card policies and procedures.
Responsible for the financial accounting of various grants received by the College, including Perkins, Criminal Justice, MICUP, TRIO, Motorcycle Training and other various Federal, State and Local grants. This involves ongoing communication with the grant program managers and the College's Grant Office and staying up to date with changes in grant regulations and reporting requirements. Responsible for updating the College's grants accounting policies and procedures accordingly. Prepares required grant financial reports and analyzes grant activity for compliance with budgets and applicable federal, state and/or other agency regulations. Prepares annual Federal Expenditures workpaper which serves as the basis for the Office of Management & Budget Uniform Guidance Report. Responsible for monitoring daily bank activity, and providing EFT detail to the Cashiers for posting in the cash receipting system. Performs timely reviews of monthly Bank reconciliations prepared by various Finance Office staff and assists these individuals as needed with reconciliation issues that may arise. Also responsible for tracking weekly cash flows and providing this information to the Assistant Controller or Controller.
This position will monitor credit card and bank fees. The Senior Accountant processes various online vendor payments and prepares the associated journal entries. Also uploads the weekly issued check files to the bank for positive pay and is responsible for daily Positive Pay decisioning, and removing voided checks from the Positive Pay issues file. Responsible for preparing the annual property tax receipt reconciliation for the College's budget and annual audit from information collected from the three county treasurers, and assists Cashiers with coding of tax payments throughout the year. Preparation of additional audit workpapers as assigned. Responsible for the accounting for the College's investment portfolio purchased by the Controller and Assistant Controller. This includes maintaining the College's list of investments and reconciling it to the general ledger, reconciling monthly investment statements to the General Ledger, preparation of all investment work-papers and confirmations for the annual financial statement audit. This responsibility also includes preparation of investment purchase letters and emailing them to our investment brokers as purchases occur and reviewing and entering purchase and maturity journal entries prepared by the Controller or Assistant Controller. Maintain expertise in tax-related issues and reporting requirements of the College, and confer with Controller, VP of Business/Finance and any other affiliated parties regarding tax and reporting issues affecting the College. Reconcile and prepare annual IRS Form 1099 to vendors and the related IRS reporting. Other miscellaneous accounting duties as assigned. This will include participation in departmental technology projects and Colleague testing, preparing various analyses for department management, and provides assistance to the Vice President of Finance & Business preparing presentation materials such as PowerPoints. This position will cross train with the Accountant and serve as their back-up during absences.
Bachelor's Degree with Accounting major
3 years experience Accounting experience
Experience working with computerized general ledger systems
Advanced MS Office Skills, particularly Excel
Strong Analytical Skills
Additional Experiences Considered:
Grant Accounting experience
3-7 years position related experience experience
Previous tax reporting experience, including W2's, Form 1099MISC, Form 1098T, Form 941 and Form 990T
Previous Customer Service Experience
Position will remain open until filled. First consideration will be given to applications received by November 19th.The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
Full time, Starting Salary $63,908 – $71,591: Commensurate with Qualifications and Experience
Successful candidates must demonstrate experience, skills, and commitment to fostering an environment of diversity in student, faculty and staff.Delta College, established in 1961, offers 150 transfer and career certificate and associate degree programs, and enrolls nearly 11,000 students each semester at its main campus and three learning centers.Delta College enjoys a reputation as one of the nation’s leading community colleges. Contributing factors to this achievement are its enduring commitment to excellence, passion for innovation and focus on people. Those values can be seen in its AQIP Higher Learning Commission accreditation, charter membership in the National League for Innovation, Achieving the Dream participation, environmental stewardship and unique shared governance system.The College’s service area is comprised of Bay, Midland and Saginaw counties, each with its own appealing personality and features, located adjacent to Lake Huron in mid-Michigan. Delta College - one of America's leading community colleges!