Career Center

Primary Duties and Responsibilities

• Responsible for all fiscal duties associated with the KRS Indexes, E&G, and Foundation
• Assist Director with annual budget process in line with the current CHHS Process
• Ensure financial records are maintained in compliance with accepted University policies and procedures
• Ensures that all purchases are made following the current WKU Discretionary Spending Policy, and that spending is within the approved annual budget
• Approves requisitions for all items that do not meet the procurement card purchasing guidelines
• Prepare payment authorizations and interaccount forms
• Analyze discrepancies from outside vendors and from WKU inter-accounts
• Create course fee reports for CHHS and Academic Affairs
• Attend budget meetings conducted by CHHS
• Creates year-end report for the foundation office
• Review and approve KRS Procard monthly statements
• Allocate and post financial transaction details for each account using Quicken to reconcile with Banner Finance Reports monthly and at year-end
• Reconcile individual KRS indexes each month using Quicken Software
• With the support of the Director, supervise office staff in KRS
• Following the CHHS Travel Policy, tracks and provides the KRS Director with totals of employee travel for spending
• Other duties as assigned by the Director of KRS
• Attend necessary trainings

Research and Grant Responsibilities

• Communicate to KRS Director about research-active faculty needs and support
• Monitors &/ approves KRS grant expenditures and ensures compliance with award requirements
• Following the Academic Affairs Policy for Summer and Winter Compensation support KRS Faculty with amounts allowed to teach and receive compensation
• Monitors budget availability and determines appropriate timing of charges to KRS grants
• Submits Reallocation Requests, submits inter-accounts, and any applicable budgetary forms to process expenditures for KRS grants
• Submit all KRS Research Participant Incentives and assure that the correct procedures are followed (Payment Authorization forms)
• Initiate KRS Off-contract grant effort payments (Form 16s)-this includes coordinating and consulting with grant-sponsored faculty, the CHHS Budget Manager, and Academic Affairs
• Research all off-contract effort for each faculty involved in sponsored off-contract effort
• Communicate intentions and explain the process
• Initiate the form 16 payments for each month of off-contract
• Track available spending in the grant
• Initiate Certification documentation for off-contract time (collect signatures and submit to GCA)
• Assist KRS Project Directors to track funding of current Internal Grants such as QTAGs, RCAPs, and FUSE and assist with expenditures, as necessary
• Assist Grant Project Directors that hold multiple projects with budget tracking (Quicken) and grant compliance

• Bachelor's degree
• A minimum of 2 years of comparable experience
• Demonstrated competence in budget management, including purchasing, expense reconciliation, and procurement card management
• Experience working with management software
• Advanced knowledge of Microsoft Office Word, Excel, Access, and PowerPoint
• Effective in analyzing situations and determining suitable solutions
• Ability to work with minimum supervision

Salary Range:  $17.44- $22.05/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Ena Demir, who can be contacted via email at ena.demir@wku.edu or by phone at (270) 745-6867. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

Apply Online

About Western Kentucky University

Western Kentucky University (WKU) prepares students of all backgrounds to be productive, engaged, and socially responsible citizen-leaders of a global society. The University provides research, service and lifelong learning opportunities for its students, faculty, and other constituents. WKU enriches the quality of life for those within its reach.

Connections working at Western Kentucky University