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Accounts Payable Analyst - Accounts Payable - Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Accounts Payable Analyst - Accounts Payable - Georgetown University

Job Overview

The Accounts Payable Analyst, a member of a shared pool of expert financial analysts, performs several critical tasks with respect to their responsibilities for approximately $400 million in payments for purchased goods and services. Expected to be extensively cross-trained, they perform the full range of AP related transactions with consistent accuracy, timeliness and dedication to superior customer service and problem solving. Responsibilities include but are not limited to:

Expense Management and Financial Analysis

• Assure that invoices are paid correctly, timely, charging the right purchase orders (POs) and expense accounts, and according to university policy
• Identify and resolve system errors preventing the processing of invoices
• Identify, review, and resolve match exceptions preventing the payment of invoices

Reconciliation and Corrections

• Reconcile supplier account statements, including identifying overpayments
• Process credit memos and supplier refund payments to resolve supplier overpayments
• Reconcile general ledger accounts, including identifying errors/non-reconciling items
• Process accounting journals to correct for errors in general ledger accounts

Customer service to internal and external stakeholders

• Resolve issues reported by procurement, department stakeholders, and suppliers
• Communicate expected practices in expense management to suppliers and stakeholders
• Communicate best practices in procurement to decentralized requisitioners/buyers

Work Interactions

Taking direction from the AP Manager and the AP Director, the Accounts Payable Analyst works independently and also shares common workload, interacting with a broad set of University stakeholders, across all campuses and business functions, including university suppliers/vendors.

Internally, this includes Senior Business Managers and Senior Financial Analysts, Procurement Managers and Directors, and up to AVPs and VPs. Externally, this includes AR Analysts and Supervisors as well as Client Relationship Managers and Client Executives, in managing and resolving vendor expectations for invoice processing and payment.

Qualifications

• Bachelor's degree
• 5 years of experience in a high-volume finance, accounting, or business office.
• An understanding of intermediate accounting and procurement concepts.
• Ability to work in a fast-paced environment; ability to work under multiple deadlines.
• Attention to detail and accuracy; ability to meet deadlines.
• Proficiency with Google Workplace suite and MS Office suite.

Preferred qualification

• Major in business, accounting, finance, or related-field
• Advanced degree or certification
• Experience with Workday Financials

Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/2121-Wisconsin-Avenue/Accounts-Payable-Customer-Service-Agent---Sponsored-Projects-Financial-Reporting---Georgetown-University_JR15170







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